Posts Tagged ‘Windows’

You may find more difficult to find information if your computer or laptop is unorganized and cluttered with unnecessary files, programs, and email messages. These unwanted files can also drag your computer performance down. So if you haven’t organized your laptop or pc recently and it’s running slower than you’d like (or you’re having trouble finding email, files and other documents), the tips and tricks in this article. I will focus on simple steps that can help you delete or move old files and email and can even help you do a thorough cleanup. 

Start By Clearing Out Your Old, Unnecessary Files

Your CPA can tell you how long you should keep your tax return or bank statements. But who can tell you how long should you keep old files on your hard drive?  Only you can answer this question. If you haven’t used a particular file or program for several months, you can probably delete it or store it somewhere else.

Some customers would ask, “How can you tell how old a file is?”

Go to folder where file is store and rest your mouse over the file name to see when it was last changed.   If you would like to know more about this particular file than you can right click the file name and choose Properties.  Under properties, you can see when the file was created, last modified, and most recently accessed.  I prefer to keep files for 6 months in my computer. If I need to keep the file for longer than I archive it in my network attached storage or cloud storage.

I am sure you’re the best judge to determine which files to keep, but you might want to consider saving these items:

  • Business Contracts
  • Tax and legal information
  • Customer Project-related files
  • Favorite digital images from the year
  • Plans or Documents you could leverage for future projects
  • Important email messages
  • Customer information or Contracts

Clear out your old, unnecessary files

So how long should you keep old files on your hard drive? If you haven’t used a particular file for several months, you can probably delete it or store it somewhere else.

How can you tell how old a file is? In the folder where the file is stored, rest your mouse pointer over the file name to see when it was last modified. For more information, right-click the file name and choose Properties. You can see when the file was created, last modified, and most recently accessed. If a file is old and hasn’t been accessed in more than six months, it might be time to clear it out. If you’re not certain, it’s a good idea to open it just to be sure you won’t need it soon.

By looking at the properties of a file, you can see when the file was created, last modified, and most recently accessed.

You’re the best judge to determine which files to keep, but you might want to consider saving these items:

  • Tax and legal information
  • Project-related files
  • Favorite digital images from the year
  • Plans you could leverage for future projects
  • Important email messages
  • Customer information

 

Quick Tip: To quickly find files, organize them by the date they were modified.

I recommend my customers to empty their Recycle Bin once a week. All the files that you have deleted still exist on your computer until you empty your Recycle Bin.  Deleting files in recycle bin is easy. Simply right-click the Recycle Bin icon on your desktop and then click Empty Recycle Bin.  You can also review the file in your recycle bin before deleting them. You can open the recycle bin and restore any file you like.   Note: You cannot recover the file once you empty the recycle bin.

In addition to deleting files in recycle bin, I recommend deleting temporary files, clipboard files, memory dumps and windows log files.  Some users may also benefit from deleting internet history files, cookies and temporary internet files.  Finding all these files can time consuming and difficult.  Luckily there are some 3rd party applications available that can easily find all these files and help you delete them.  One such utility is CCleaner.   CCleaner is free utility that can help you delete all unwanted files in seconds. 

  •  Run the program and click Analyze to see which files can be deleted.
  • Click Run Cleaner to delete the files.

 How To Clean Out Your Email

Do you have a system for weeding out and organizing your old email messages? Here are a few easy ideas to help your email:

  • Create folders. Name them based on what works for you.  May be by client or topics.
  • Create Rules.  Email rules help you manage your messages automatically.  
  • Use Mailbox Cleanup to assess, locate, and archive email.
  • Go through your Sent folder in Outlook, and delete items you no longer need (especially those with large file attachments).
  • If you’re sure you no longer need email you’ve deleted, permanently delete it all from Outlook by manually or automatically emptying the Deleted Items folder.

  Try these simple tips and see how your productivity and computer speed will increase.

 

 

Windows Small Business Server 2011 is ideal for small businesses with up to 25 users.  SBS 2011 is, easy to use, entry level server solution designed and priced specially for those who are on limited budget.   This powerful high performing server can seamlessly integrate into online services like cloud backup, microsoft office 365 or cloud management solutions.

With the introduction of SBS 2011 you no longer have to be spend  thousands of dollars  to enjoy the benefits of  enterprise technologies for file and printer sharing, remote access, data backup and restore, ,and quick connection to the cloud—in one fully integrated solution.

Windows Small Business Server can be deployed and managed easily by your in house  technical person. Moreover, It is also optimized to let you run your  on-premises applications or take advantage of online versions of email, collaboration, and other software that major companies are already using around the world.

Key Benefits of  Small Business Server 2011:

  • Better protection of your business data through automated backup and restore capabilities
  • You can run both on-premise and on-line (cloud-based) software
  • You can easily organize and access business information from almost anywhere
  • You can also run a variety of business tools and software

Picking the right server, deploying, managing and integrating with your applications can be a challenging task for small office with small number of employees. Fixtro specialize in this market segment and can provide you with all the support you need for  fixed monthly cost.  Fixtro will help you pick all the right tools and design a solid core of your business network.  You will be able to share and access your business resources from anywhere in the world.   Contact your IT Project Manager at Fixtro and take your business to next level.